Doing Business with Us
The First Step:
If you have not done so, please read the Supplier Diversity Program - What to Expect and How to Apply section and submit the supplier registration profile. You may provide a sales/facilities brochure and applicable Quality Assurance Standard certifications (i.e., ISO-9000) directly in your profile, along with a brief description of your business and the products or services you provide.
Brochures, catalogues, equipment listings, and the names of your principal customers will assist us in gaining an understanding of your products and services. Explain what you're doing for others and what you can do for us.
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What You Can Expect:
If there is a need for your products/services you may be contacted by buying personnel directly or may receive a Request for Information or Request for Quotation (RFQ).
We may not have an immediate requirement that matches your capabilities but when a need for your product or service arises your organization may be considered.
If you propose to furnish production (as opposed to overhead) material, then you may be required to undergo a Quality Assurance survey to assess your quality system. If your quality system is approved by other contractors (e.g., ISO 9000 approvals), then please let us know. If needed, arrangements for the survey are coordinated through the responsible buyer. Your process must be found satisfactory before you can be considered as a source for production material.
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Conditions of Purchase:
We are prime contractors to the United States Government. As such, we are subject to government regulations and pass many of these requirements on to our subcontractors.
Conditions of purchase will be identified to suppliers upon purchase order placement. A careful reading of the Terms and Conditions of Purchase and Government Contract Provisions will make you aware of these requirements.
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Delivery:
Reliable delivery in accordance with our contracts is vital to the success of our business. Failure to meet contracted delivery schedules may lead to a termination for default.
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Contracts:
Successful suppliers will be issued a purchase order.
Strict compliance with the specifications and requirements of the purchase order is of primary importance. When you receive a purchase order, review its contents carefully. If you feel the issued purchase order requirements are not consistent with the Request for Quotation (RFQ) and/or your proposal, then notify the buyer immediately.
If you have not received items that we have agreed to furnish or if you encounter unanticipated delays, then notify the buyer immediately. While delivery delays inconvenience us all, advance warning of a delay can help to mitigate the impact and preserve your ability to continue to do business with us.
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Shipment:
Schedule shipments so that the material is received by the specified contract date in an undamaged condition.
Be sure your packaging is adequate and conforms to our instructions.
If instructed, please forward any required test reports, certifications, drawings, or other software mandated by the purchase order.
Be sure to ship the material to the destination identified on the purchase order. The packing list and invoice must contain the correct purchase order and line and item numbers. We will not receive and pay for shipments that can’t be identified.
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Payment:
When your material is delivered to the specified destination and accepted, your invoice is paid per the terms of the purchase order.
Be sure you send your invoices to the Accounts Payable Department identified on the purchase order. Do not send invoices to the material "shipping destination" or to the buyer.
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California Transparency in Supply Chains Act of 2010:
- We flow down the federal regulation on combating trafficking in persons on all purchase orders
- We require our suppliers to certify that they are compliant with the federal regulation on combating trafficking in persons
- We provide training to our supply chain staff on human trafficking and slavery
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